Report Writing Skills

Report Writing Skills

A beetle's movements and motives are intentional and purposeful, just like our approach to report writing should be. Often, if you are an employee at any level, you must write reports. Poor report writing is noticeable good report writing can lead you to success. This course is intended to help you do the report writing your job demands.

Whether you want to or not, you must write to explain things, to smooth relationships, and/or to convince others of the value of some course of action. Such writing must be clear, concise, complete, and correct. It must also convey your message in a courteous tone. The workshop will help you to identify the range of this kind of writing, the forms it takes, and the persuasive techniques it requires.

Course Outline:

SECTION 1:    Why Write?

  • Your Audience
  • Company Image

SECTION 2:    The 4 C’s

  • Clear
  • Concise
  • Complete
  • Correct

SECTION 3:    Sentences and Paragraphs

  • Sentence Structure and Construction
  • Using Sentences Effectively
  • The Purpose of Paragraphs
  • Effective Paragraphs

SECTION 4:    Courtesy in Writing

  • Professionalism
  • Human Factor

SECTION 5:    Punctuation

  • Apostrophe
  • Colon
  • Semi-Colon
  • Comma

SECTION 6:    Elements of Writing

  • Word Agreement
  • Active vs Passive Voice
  • Inclusive Language
  • Linking Words

SECTION 7:    Spelling and Proofreading

  • Getting it Right
  • Impression
  • Common Spelling Errors

SECTION 8:    The Stages of Report Writing

  • The Four Stages

SECTION 9:    The First Stage: Investigation

SECTION 10:    The Second Stage: Planning

  • The Planning Sequence
  • Audience
  • Using the Correct Format
  • Direct / Indirect Approach
  • Organisation

SECTION 11:    The Third Stage: Writing

  • Drafting your Report
  • Creating your Report

SECTION 12:    The Fourth Stage: Revision

  • Evidence
  • The Rules of Evidence

SECTION 13:    Formal Reports

SECTION 14:    Headings     

  • How to Use Headings
  • Tips

SECTION 15:    Charts and Graphs      

  • How to Use Graphic Aids
  • Tips

Course reference: RPT116

Duration: One Day (1 Day)

Time: 09h00 - 15h30

Type: On-site at your work premises, Open Course (public event), E-learning (on-line course)


Fact: Report writing forms a large part of a person’s impression of the writer as well as the organisation.


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Training Methods: This workshop includes dynamic trainee/trainer interactions and discussions, written and oral exercises, role plays, case studies, reflection, quizzes and a workbook for each participant to take back to the workplace.


Target Audience: All individuals and professionals who would like to strengthen their report writing skills and work confidently with others while creating the right impression.



  • I have certainly learnt a lot that will definitely be taken back to my workplace.

    Samantha: Customer Service Training

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